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Support Handbook
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Company/Employee Handbook as Organizational Improvement Tool Business!
A business is only able to grow as fast as the internal organization is able to process higher volumes of sales. But how to get an optimal internal organization? Well, you will need to adapt your internal organization over and over again. It’s a never-ending story. However, a Company/Employee Handbook could assist you to achieve the best internal business organization. This brings up the question, What has to be included in a Company/Employee Handbook? Everything what has influence to your business operation. First of all, it has to be outlined which areas the Company/Employee Handbook will cover. As it has to do with internal operation, here is a list of items you should include: - Company Background Information (Name-Development, Foundation date and place, History-Milestones, Vision) - Owner and/or Manager Bios/Profiles - Listing of Officers and Board of Directors - Employment Roles (Job Roles, Job Descriptions) - Description of the main products and services (just use your marketing material) - FAQ (about internal subjects only) - Company timeline (What, when, where) - Office procedures (Workflow-Information, Working Procedures) - List of persons to know (Bank Contact, Tax Advisor, Laywer, Main Suppliers, etc.) - Overview of agreements (Rental, Leasing, etc.) - Internal Policies (Dress code, Phone usage and answering, Voice Mail Procedure, Parking, Business Cards, Drug Policy, etc.). The above list shows which information should be included. The following list shows which departments should be included: - Distribution - Inventory/Warehouse - Marketing (How Follow-up’s are handled, Lead-Generation, etc.) - Customer Support - Research and Development - Accounting - Human Resources - Purchase/Procurement. The above two lists just show, how complex it could be to setup a Company/Employee Handbook. But it don’t have to be complex, just start partial. Only include the information, which are already available and use the help of your employees. The benefits of having a Company Handbook are numerous, your employees will save time, it will be easier to improve procedures, because the procedures will be broken down into small sections of the whole precodures. Everything is clearly described, so nobody needs to ask over and over again. In case of holiday or illness of an employee, others could jump into the job, because they could be trained faster. As employer, you could hire employees with lower education. And your employees will love it, because they know where to look, when they have questions and they could improve their working environment as well. But the most advantage for the owner is, that the organisation will be able to work properly, when the business grows and when the owner might sell the business one-day, it might get sold easier, because of the proper organisation. When installing a Company Handbook, you will find procedures you could automate. Automating the operation as much as possible will also be a big benefit, because employees and employer are able to focus their workforce on more important topics, such as improving the sales volume. Furthermore automatization will reduce to cost of operation as well. A Company/Employee Handbook is a bit like a Business Plan, but far more detailed, because it will contain information on every internal procedure. Only the financial part of the business plan will not be included, but if you like you might include some financial information you like to share with your employees. As you describe your procedures just do it as a numeration or listing. The description don’t have to be very well formed, it’s just important that everyone who will read it, is able to understand what has to be done. Remember, a Company Handbook is a living system, if you and your employees are not updating it regularly, it will be death one day, because it will only contain old stuff. So keep all people within your business engaged in improving the Company Handbook, because it will improve your business internal organisation as well. While starting to write the content of your Company Handbook, concentrate on job roles at first, afterwards write down job descriptions, in case a job role has been given to employees twice (Accounting Staff, etc.). Job Roles need to include the duties and the responsebilities of the described job. Job Roles, Job Descriptions and Workflow-Descriptions of sepcial procedures don’t have to be the same, but take care that the information is consistent, that means that it is written in a stream. This way the entire Company Handbook will be of benefit for everyone. When rereading something on your Company Handbook and you still have questions, than the entry is not finished. Last but not least, your Company/Employee Handbook should be available everytime. To do this, think about an Internet or Intranet Solution, depending on the size of your business. Keep it simple and slim, and you will have many benefits from it. Good Luck.
A business is only able to grow as fast as the internal organization is able to process higher volumes of sales. But how to get an optimal internal organization? Well, you will need to adapt your internal organization over and over again. It’s a never-ending story. However, a Company/Employee Handbook could assist you to achieve the best internal business organization.
This brings up the question, What has to be included in a Company/Employee Handbook? Everything what has influence to your business operation. First of all, it has to be outlined which areas the Company/Employee Handbook will cover. As it has to do with internal operation, here is a list of items you should include:
- Company Background Information (Name-Development, Foundation date and place, History-Milestones, Vision)
- Owner and/or Manager Bios/Profiles
- Listing of Officers and Board of Directors
- Employment Roles (Job Roles, Job Descriptions)
- Description of the main products and services (just use your marketing material)
- FAQ (about internal subjects only)
- Company timeline (What, when, where)
- Office procedures (Workflow-Information, Working Procedures)
- List of persons to know (Bank Contact, Tax Advisor, Laywer, Main Suppliers, etc.)
- Overview of agreements (Rental, Leasing, etc.)
- Internal Policies (Dress code, Phone usage and answering, Voice Mail Procedure, Parking,
Business Cards, Drug Policy, etc.).
The above list shows which information should be included. The following list shows which departments should be included:
- Distribution
- Inventory/Warehouse
- Marketing (How Follow-up’s are handled, Lead-Generation, etc.)
- Customer Support
- Research and Development
- Accounting
- Human Resources
- Purchase/Procurement.
The above two lists just show, how complex it could be to setup a Company/Employee Handbook. But it don’t have to be complex, just start partial. Only include the information, which are already available and use the help of your employees. The benefits of having a Company Handbook are numerous, your employees will save time, it will be easier to improve procedures, because the procedures will be broken down into small sections of the whole precodures. Everything is clearly described, so nobody needs to ask over and over again. In case of holiday or illness of an employee, others could jump into the job, because they could be trained faster.
As employer, you could hire employees with lower education. And your employees will love it, because they know where to look, when they have questions and they could improve their working environment as well. But the most advantage for the owner is, that the organisation will be able to work properly, when the business grows and when the owner might sell the business one-day, it might get sold easier, because of the proper organisation.
When installing a Company Handbook, you will find procedures you could automate. Automating the operation as much as possible will also be a big benefit, because employees and employer are able to focus their workforce on more important topics, such as improving the sales volume. Furthermore automatization will reduce to cost of operation as well.
A Company/Employee Handbook is a bit like a Business Plan, but far more detailed, because it will contain information on every internal procedure. Only the financial part of the business plan will not be included, but if you like you might include some financial information you like to share with your employees. As you describe your procedures just do it as a numeration or listing. The description don’t have to be very well formed, it’s just important that everyone who will read it, is able to understand what has to be done.
Remember, a Company Handbook is a living system, if you and your employees are not updating it regularly, it will be death one day, because it will only contain old stuff. So keep all people within your business engaged in improving the Company Handbook, because it will improve your business internal organisation as well. While starting to write the content of your Company Handbook, concentrate on job roles at first, afterwards write down job descriptions, in case a job role has been given to employees twice (Accounting Staff, etc.). Job Roles need to include the duties and the responsebilities of the described job.
Job Roles, Job Descriptions and Workflow-Descriptions of sepcial procedures don’t have to be the same, but take care that the information is consistent, that means that it is written in a stream. This way the entire Company Handbook will be of benefit for everyone. When rereading something on your Company Handbook and you still have questions, than the entry is not finished.
Last but not least, your Company/Employee Handbook should be available everytime. To do this, think about an Internet or Intranet Solution, depending on the size of your business. Keep it simple and slim, and you will have many benefits from it. Good Luck.
About the Author
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Texas labor law regarding holiday pay?
The company I work for is considering not closing on Friday, July 3 in observance of Independence Day because one of our departments is open on Saturday. My argument is that the department I work in is closed on the weekends. This means I may end up losing one of my paid holidays, as we will be open July 3. Does anyone know specific, documented laws that I can show my boss. Our employee handbook says "A recognized holiday that falls on a Saturday will be observed on the preceding Friday." When I brought this up, I was told the handbook can be changed at anytime.
Only serious responses with links to support the laws, please.
No state laws regulate how employers deal with holidays. the only requirement is that they pay you for the time you work and pay you over time if you work over the state limit for over time if you are non-exempt (normally 40 hours in one week, however there are exceptions). An employer is allowed to change policy at any time.
Student Association passes resolution showing support for medical amnesty policy
The resolution for a medical amnesty policy, now known as the Good Samaritan Policy, was passed at the Student Association meeting Monday night. Students for a Sensible Drug Policy and SA have been working together in order to draft a policy that will encourage students to call for help during drug- and alcohol-related emergencies and protect them from punitive judicial action.
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