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Payroll Management
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Essentials of Payroll: Management and Accounting NEW |  |
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As an accountant, your job is to maintain your client's accounts. And to add to that, computers and accounting software simply make your life great. Here is a review of the top 10 accounting software which will help you and your clients to manage their finances better.
Accounting software is a boon for so many of us - accountants included! These help us maintain our accounts - whether personal or for our business. However, with so many options available in the market, it sometimes becomes very difficult to choose the right accounting software package that will be perfect for the accountant as well as for the individuals. Hopefully, this review will help you narrow down your choices.
Peachtree
This software comes in different flavors depending on the number of users. Between Peachtree Pro, Peachtree Complete, Peachtree Premium and Peachtree Quantum buyers can choose from among several features, depending on what they specifically require. Of these, Peachtree Premium and Peachtree Quantum also have Accountants' Editions, which can prove to be of great use for professional accountants. Added to these are several accounting and business management tools, reports customized for industry specific needs, and even payroll management solutions - you have a complete accounting software package that is just right for your pocket as well.
Quickbooks
A very popular choice of accounting software for personal and professional accounts management, Quickbooks offers something for everyone. Quickbooks is offered in versions Simple Start, Pro and Premier. There is also a free version of the software available for download from the website, and an online version of the software which you can access via the Internet. There is also a Premier version specifically for Accountants. Each of the versions offers a number of features - typically a simple and intuitive interface, access to several reports, payroll and even tax management.
MYOB
This is another popular choice across the board for individuals, small businesses and accountants. A cross-platform software package, MYOB offers the versions Premier Accounting and Business Essentials for Windows users, and AccountEdge, FirstEdge and Checkout for Mac users. Typically the features include invoicing, banking, contacts management, payroll management, inventory management, time billing, purchase management, and over 200 different reports.
Microsoft Accounting Express
Microsoft offers an accounting suite that integrates seamlessly with your other Microsoft products, while allowing you to manage your accounts, invoices, payrolls and even accept credit cards. You can also track your billable time, create quotes and invoices and custom create your reports from 50 available templates.
NetSuite
This is an online accounts management system. There is no software to download and install because it is web based. The website offers different roles for managing accounts, along with a variety of reports and tools for managing accounts receivables, accounts payable, payroll and inventory management along with time billing, costing and banking functions. A good option if you don't want to install another software package on your computer and want to be able to access your accounts via the Internet.
FreshBooks
This is another web-based accounts management system. Freshbooks offers several features like invoicing, time tracking, estimate creation, tracking of expenses, and client and staff tracking among others. You can have either a free account with FreshBooks or a paid account depending on the number of contractors you want to add. FreshBooks also offers branding solutions helping you create an interface which is in line with your logo and company colors.
BookKeeper
This is a software package offering a complete suite of accounting features like integration with banking, expense tracking, payroll management, creating customized invoices, credit card payment processing, and over 125 custom reports. An additional purchase of Tax Table Updates enables you to automatically calculate your taxes and deductions.
DacEasy
DacEasy is a fairly good accounting software package which offers the typical features and sections like accounts receivable, accounts payable, payroll management, inventory tracking, banking and general ledger entries. A variety of reports from these different sections also allow you to review and manage your business more effectively.
CYMA
CYMA is also another preferred accounting package. Like several accounting software packages, this software also offers accounts payable and receivables, payroll management, banking integration, job costing and general ledger entries. However, it also offers two sections which are not offered by many other accounting software packages: Purchase Order management and Systems management. However, this software doesn't offer features like inventory and time billing.
NolaPro
A web-based suite of accounts features, NolaPro offers a number of facilities like accounts payable and receivable, payroll management, order tracking, inventory control, point of sale management, and an e-commerce shopping cart. NolaPro also has a number of plugins which enhance the functionality of the accounts suite.
These accounting software packages should give you an idea of what is available out there in the market. Thus, depending on your requirement and the size of your business you can make the right choice.
To Know more about top accounting programs offered at top accounting schools visit http://accountingprogramsu.com
Outsourcing Payroll Processing â Why and How
Outsourcing payroll services are more and more important for start-up businesses. Whilst you look out the whole thing from product development to advertising and marketing, payroll is one function that can be effortlessly outsourced to a payroll service company. Payroll companies assist you to organize your payroll, adhere to policies and procedures, and get employees paid on time.
Why businesses should outsource payroll processing?
To focus on your core business activities: Payroll processing eats up a total 8 to 10 hours of employee time at every pay period. By outsourcing payroll processing, saves valuable employee time which can be reserved for core business problems to improve productivity.
To save payroll software cost: Outsourcing the payroll, eradicates the need of acquiring, installing and maintaining the payroll management software, thus it reduces the IT labor needed, resulting in several immediate cost reductions. However, many payroll companies also provide software integration into your office accounting systems along with customization according to your specific needs. Moreover, payroll services frequently update their software thus giving you an additional indirect cost benefit.
Easy scalability at minimal cost: When you outsource your payroll service to professional company, you need not to worry about adding new staff to deal with the business growth. Likewise, payroll services ensure of reassigning tasks, layoffs and unemployment insurance for contracting businesses, therefore freeing the owners of these responsibilities at affordable cost.
Typical payroll services that offered by payroll companies includes, but not limited to:
- Payroll submission via fax
- Calculation, printing, and delivery of payroll
- Detailed payroll reports
- Labor distribution reports
- Mandated new hire reporting
- Payroll deductions such as uniforms and tools
- Processing, remittance, and administration of voluntary and court-ordered withholdings
- Direct deposit at no additional charge
- Assistance with wage and hour compliance
- Calculation and deposit of employer and employee taxes
- Timely and Accurate Tax filings: W-2, W-3, 940, 941, state income tax, state unemployment
- Fulfill various state- and federal-mandated electronic filing requirements
- Tax updates
How to choose a professional payroll processing company?
Tip #1:
First and foremost, ask for quotes from several payroll companies before making a final decision.
Tip #2:
Ask for history of efficiency. Check whether they can provide accurate payroll service, without any error in employee pay or providing tax information the government. An infrequent mistake is acceptable, but how fast they can resolve the problem is very crucial. If the payroll service provider is overstretched, they might not have the resources to quickly remedy the situation.
Tip #3:
Check that payroll provider’s system and software is compatible with your own operating systems. Also, make sure that you will be able to transfer data to and from your business easily.
Tip #4:
Check for reference. Excellent customer service to business owners and employees is important.
Tip #5:
Check that how many clients the payroll provider is serving. Large number of clients may point out a successful service but attrition in the past few months may designate deteriorating quality. Make sure that provider have ample resource to serve your business needs.
Tip #6:
Make sure that the price offered by provider is competitive. Some companies may come out with low introductory fees and charge heavily for extras. Ask for all-inclusive payroll package to compare prices.
Hiring a payroll service firm or provider is an important decision for your business. It’s hard to switch to a payroll service provider if you make a wrong decision. Make sure you adequately research all options and possibilities before making a final decision.
About the Author
This article has been provided courtesy of http://www.humresources.com. Human Resources Inc. is a human resource management firm in Florida, USA since 1997 offers a wide range of payroll services, HR management, retirement plan services, medical and supplemental insurance administration and PEO services.
management and technical contraints of payroll system?
more pasific details on managemen and technical constraints
The USER project for Payroll and Personnel support services—which is part of a University Initiatives Fund program to improve the efficiency and effectiveness of UW support services—is moving from the vision to design phase, Executive Vice President Weldon Ihrig told the Board of Regents last week.
For the last several months the process improvement team, under the direction of Patricia Kimpton, associate controller for Grant and Contract Accounting and Payroll, has been developing their perception of the ideal business processes for those systems. Now they face the challenge of modifying their vision to mesh with the time, money, technical and legal constraints within which the University must operate.
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While they begin designing the Payroll and Personnel USER systems, the Grant and Contract task group is starting its vision phase. The Grant and Contract group is gathering information from deans, departments, chairs, researchers and administrators as the basis for its vision of the ideal system. They are also looking at what's being done at other institutions.
The secure Web-based intranet on which all the new systems will operate will use Microsoft internet information server software. It will support a variety of web browsers, including the most popular versions made by Netscape and Microsoft. The new systems will give University departments the option of whether to use them, but Will Hall, project director, hopes they will be inviting enough that departments will want to use them. Each department will be responsible for providing browser access to the USER systems.
Among the possibilities envisioned for the Payroll and Personnel systems are:
Having some information, such as employee address changes and beneficiary changes, made directly to the database by the employee rather than the current method of having the employee fill out a form which is mailed or delivered to a second office to be entered into the database. Allowing an employee to maintain his or her own data will increase both the speed and accuracy with which the information is updated.
Getting new employees ready to work before their first day of employment. New employees may choose parking and select benefits, for example, before their first day of work. And, Hall said, the new systems will put more emphasis on helping new employees feel welcome and be ready to work when they arrive.
Requiring fewer central administrative approvals before a unit can take action, relying on postaudit concepts whenever possible.
Making the systems available 24-hours a day, seven days a week.
Reducing duplicate efforts.
Making current and historical information readily available to support management decisions.
Expanding the earnings report to include information such as leave accruals, complete record of earnings paid and all year to date balances.
This is the fourth in a series of articles featuring projects that received UIF awards in 1997. Look for more articles in coming weeks. Also, information about the UIF program is available on an evolving website at: http://www.washington.edu/uif/
These and other possible changes are based on more than 1,300 comments and suggestions gathered across campus. The goal is to design a Web-based system in which "the employing department can enter work schedules, approve leave requests and the employee can enter time worked, leave requests and leave taken," according to the group's vision statement. The web technology will lead the novice user through choices, contain clear help screens and messages and link to details regarding policies and procedures.
The employment basics and benefits task group envision a system in which "new faculty, staff, graduate appointees and student hourly employees will have all the authorizations and access necessary to begin their work when they arrive," according to their vision statement. New employees, the statement says, "will access user friendly applications to learn about key University policies and procedures, enter their own personal data, sign up for faculty club membership, choose direct deposit, choose their voluntary deductions and learn about the benefits available.
Labour and Employment
A California appellate court rejected an employer's affirmative defense that account executives were exempt administrative employees because their work did not relate to the management policies or general business operations of the employer or its customers.
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